National Association for the Study and Performance of African American Music
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2009 Conference Exhibitor Information

Letter to Exhibitors


The National Association for the Study and Performance of African-American Music, an affiliate member of the Music Educators National Conference, is proud to announce its National Professional Music Symposium in Chesapeake Virginia at the Chesapeake Conference Center February 19-21, 2009.

The Symposium is designed for band directors, choral directors, orchestral directors, general music teachers, and all musicians who are involved in music education from Kindergarten through the University and beyond. It will bring together distinguished performers and composers, eminent music educators, and outstanding choral and instrumental ensembles and soloists in a variety of clinics, choral and instrumental reading sessions, concerts, and stimulating panel sessions.

You are cordially invited to be an exhibitor at this national symposium. If you decide to do so, please execute the contract, which is enclosed. Also note that it is possible for you to sponsor a clinician, soloist, or guest conductor.

All exhibits will be in the Promenade of the Chesapeake Conference Center. If you wish to stay at the Marriott Chesapeake Hotel (Headquarters), my suggestion is that you reserve your own accommodations directly with them. The hotel rate is $104.00 + tax for single or double occupancy and the telephone number is 1-(757) 523-1500.

Best wishes for continued success in promoting music education, and we hope that you will join us in Virginia.

Musically,

Frederick H. Taylor                                                               Frank Suggs

NASPAAM Executive Secretary                                               NASPAAM Past-President

Georgia State University School of Music                               1201 Mary Jane Avenue

P. O. Box 4097 GSU                                                               Memphis, TN 38116

Atlanta, GA 30302-4097                                                         Phone: (901)396-2913

Phone: (404)463-9650; Fax: (770)218-1586                           Email: frank.suggs@naspaam.org

Email: chicktaylo@comcast.net



Rules and Regulations Governing all Exhibits


1. Booth Location Spaces will be assigned on a “first come-first served” basis predicated upon the date application and payment received. All spaces must be accompanied by a check for payment in full for the space required. All space applications must be received by the Exhibit Chairman by February 1, 2005.

2.   Cost per Booth: $300.00 Corporate/Government Vendors     $150.00 Independent Vendors

3.  Installation of Exhibits: Friday, February 20, 2009, will be the move-in day and booths will be available for installation 7:30 a.m.

4.  Hours of Exhibit: Exhibits will be open 9 a.m. to 5 p.m. on Friday, February 20, 2009 and 9:00 a.m. to 11:30 a.m. Saturday, February 21, 2009.

5.  Description of Space - Booths are 8’ x 10’ with (1)  one display table, and (2) two  folding chairs; There is an additional fee for electrical services, if needed.

6.  Arrangements for Special Equipment - Arrangements may be made for supplemental equipment such as display tables and risers, chairs, carpets, smoke stands, and special decorations. Please contact Exhibit Chairman.

7.  Exhibitor Service Center and Registration - The exhibit contractor will provide an attractive 6-foot- wide registration unit with appropriate furniture necessary to make it comfortable and efficient. They will provide and maintain during move-in, show hours, and move-out, a fully staffed Exhibitor Service Center. This area will serve as the focal point for all exhibitor services, including furnishings, signs, material handling, cleaning, etc.

8.  Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save the Chesapeake Conference Center and its employees and agents, as well as the NATIONAL ASSOCIATION FOR THE STUDY AND PERFORMANCE OF AFRICAN-AMERICAN MUSIC (NASPAAM), and its officers and members harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney fees arising Out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the Chesapeake Conference Center, its employees and agents.

9.  In addition, exhibitor acknowledges that the Chesapeake Conference Center and the NASPAAM do not maintain insurance covering the Exhibitor’s property and that is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such loses by Exhibitor.

For more information: 

Frederick Taylor, Phone (404)463-9650; Fax (770) 218-1586.  Email:  chicktaylo@comcast.net

Application and Contract for Exhibit Space

 

Company/School Name__________________________________________________________

Address:______________________________________________________________________

City ________________________ State____________ Zip_________ Phone( ___)__________


Brief Description of Products or Services to be Displayed

__________________________________________________________________

__________________________________________________________________

 

BOOTH COST:

$300.00 Corporate/Government Vendors

$150.00 Independent Vendors

DEADLINE for this application and contract is February 1, 2009

 

We wish to reserve and contract _________exhibit space(s) and have enclosed a check for $ ____________ as payment in full.  One standard 7 x 14 two-line identification sign will be in each booth and we would like our sign to read as follows:

 

(Please print):

1st Line: _________________________________________________________ (company name only)


2nd Line: _________________________________________________________ (city and state)

 

Will you need an electrical outlet? _________________________________________________________

 

The sign and the exhibit space is authorized by:______________________________ Date:______________

(Signature of officer or representative)

 

Send Check or Money Order payable to:

National Association for the Study and Performance of African - American Music

Martha Brown, Treasurer

809 E. Gladwick Street Carson, CA 90746

Preserving, Promoting, and Advancing the Tradition of African American Music.